Skip to content Skip to navigation
The official graduate student government at UC Merced

GSA Travel Awards

UC Merced GSA Conference Travel Award

UCM GSA Conference Travels Awards are designed to assist members of our graduate community who travel to conferences to present original work or network as pertinent to their graduate study. The award (maximum $400) will be provided as a reimbursement for out-­of-­pocket expenses for travel. Students must apply before they attend a conference, and receipts for travel expenses must be submitted to Graduate Division within 10 days of travel. Travel grants will be awarded during 4 cycles:  February 1st,  May 1st,  August 1st, and  November 1st (See below).

   

Timeline containing application deadlines and when reimbursements can apply

 

Applications must be received by 11:59 pm on the above starred dates for each cycle. Only one application per person will be considered for each cycle. The conference start date must be within the time of the travel award cycle.  For example, using the figure above, if you are presenting at a conference that starts on September 15th, you must submit your GSA travel award application by August 1st.  Within three business days, awardees will be notified via email. To be eligible for a travel grant, applicants must:

  1. Be a current graduate student at UCMerced.

  2. Attend a conference (virtual or in-person) at which they present their work.

  3. Have not recieved a GSA Travel award within the last 12 months.

Awardees will receive further instructions for submitting receipts. You will only receive funds for which you provide receipts. Note: Hotel receipts from websites like Expedia are insufficient for reimbursement. To prove that you actually stayed at a hotel, you must present a receipt from the hotel that displays a zero balance.

Eligible travel expenses include:

-Lodging (hotels)

-Mileage ($0.545/mile)

-Meals ($62/day max)

-Travel (Airfare, train, bus, rental car, personal vehicle)

-Conference registration

Two students from each school (Engineering, Natural Sciences, SSHA) will receive an award each cycle. Each student can only apply once during each award cycle. Applications will be randomly selected for awards, but students can receive up to one extra entry if they meet one of the following criteria:

  • Applicant is in the final year of their program
  • Applicant is attending a conference with an emphasis or focus on Diversity, Equity, and Inclusion (DEI)
  • Applicant is giving an oral presentation

Applications that are incomplete or that have not followed instructions will be disqualified. 

Additionally, students who attended a conference in the past cycle and did not recieve funding may apply for a travel award. These applicants will be drawn from the pool of previously unused travel funds. Applicants must have receipts of their expenses and may be awarded up to $400. These awards will be awarded randomly according to the same criteria as detailed above. 

AB 1887 prohibits the use of state funds to pay for travel to a state on the Attorney General's list, except where one of the statutory exceptions applies. It does not affect travel that is paid for or reimbursed using non-state funds. Currently, the following states are on the AG's list: Alabama, Idaho, Iowa, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Carolina, South Dakota, Tennessee, and Texas. This list is subject to change.

Questions? Check out our F.A.Q. page.

If you are ready to submit an application, click here.

Changes Approved: 21 October 2021

Page last edited: 26 October 2021